UDiTH makes RFx procedures faster, safer, and more collaborative. With CoTrack, all tender documents—including 3D models, P&IDs, and datasheets—are delivered in a secure digital twin environment. Contractors only see the data relevant to their scope, can provide structured feedback, and every step is traceable, auditable, and revocable at any time.
The challenge
Tendering processes require the exchange of large volumes of sensitive data: 3D models, datasheets, line lists, tie-ins, P&IDs, layouts, and floor plans. Once these files are distributed via email, shared drives, or FTP, issuers lose control over who accesses the data, how it is used, and whether it remains confidential. Revisions are difficult to synchronize, contractors often work with outdated files, and clarifications are scattered across email threads—leading to inefficiency, risk, and wasted effort.
The UDiTH solution
UDiTH creates a secure and collaborative environment for RFx processes:
- Controlled access to 3D models & documents: Even full 3D models and P&IDs are shared in encrypted containers. Access rights can be scoped to specific tie-ins, systems, or attributes and revoked at any time.
- Centralized workflows with CoTrack: RFx tasks—questions, clarifications, or responses—are logged as tickets in CoTrack, assigned to contractors or internal teams, and processed in structured workflows.
- Structured feedback in context: Contractors can add sketches, markups, or reports directly inside UDiTH without altering the original data.
- Approval chains: Flexible workflows ensure contractor responses and internal reviews follow defined approval steps.
- Traceability & compliance: Every access, comment, and approval is logged, creating a transparent and auditable RFx process.
Relevant UDiTH capabilities for RFx
- CoTrack: Manage all RFx tasks, responses, clarifications, and approvals in one place.
- Reports: Create attribute-based reports directly in UDiTH with easy Excel export for structured data.
- Sketching: Capture clarifications or proposed modifications in lightweight 3D or P&ID sketches.
- Markups: Add comments and highlights directly in 3D, P&ID, or Documents without altering the originals.
- Secure containers: Share sensitive tender data, including full 3D models, with expiry dates and revocable permissions.
- Custom apps & connectors: Extend reporting and analytics with Power BI or tailored RFx dashboards.
Benefits & KPIs – measurable impact
- Data sovereignty: Even 3D models can be shared securely, with encrypted access and revocable permissions.
100% control over data distribution and confidentiality. - Collaborative workflows: With CoTrack, RFx tasks and contractor responses are tracked in structured workflows.
Approval cycle times shortened by 20–30%. - Higher efficiency: Centralized packages and structured responses reduce manual effort and versioning errors.
Tender preparation time reduced by 15–25%. - Better feedback quality: Contractors submit comments, sketches, and files in context without changing originals.
Error rates in tender submissions reduced by ~20%. - Reduced risk: Access expiry dates and revocation prevent uncontrolled use of shared data.
Data leakage incidents reduced by up to 80%. - Cost savings: Fewer errors, less rework, and streamlined procurement lower engineering effort.
Engineering costs reduced by 10–15%.
